07305 780643 ellen@ministryva.co.uk

Running your own business, you’re used to doing everything yourself. From managing finances to marketing, from customer service to product development, you wear many hats and feel like you’re balancing many plates but it’s your baby, right?  I’ve been there, I know how you feel but when you get confident with delegating and outsourcing- your business can really grow.

At the moment this plate spinning life isn’t the what you pictured when you decided to start your self employed journey! And as the business is growing you’r noticing that things are dropping off, meetings are missed, opportunities are passing you by and you can’t create more time, so you need to create some space.

You cannot do it all alone.

Delegating tasks to someone else can free up your time, reduce stress, and help you focus on the core activities that drive your business- the ones you’re good at and love.

Yes outsourcing can be daunting, especially if you are used to being in control. I’ve shared five ways to help you to get more confident at delegating/outsourcing.  It can help you prepare for hiring your first Virtual Assistant.


Start Small

If you’re new to delegating, start small. Identify tasks that are easy to delegate/outsource, such as admin tasks, email or social media management. These tasks can quickly be picked up by an experienced Virtual Assistant without any complications and therefore no hiccups!  Once you gain confidence in delegating these tasks, you can gradually outsource more complex tasks.  Before you know it you won’t remember how you ever lived without a Virtual Assistant 😍 


Identify Your Needs

Before you hire a virtual assistant, make a list of the tasks that you want to delegate. Think about tasks that are repetitive, time-consuming, or outside of your expertise (or even things you just HATE doing). Once you have a clear idea of your needs, you can look for a virtual assistant who has the skills and experience to work through that list.  You’ll feel more confident when you know WHAT you’re asking for help with.  This helps…download it now.


Be Clear in Your Communication

When delegating, it’s essential to be clear. Clearly explain what you expect from your virtual assistant, the timelines, and the quality standards. Provide clear instructions, including examples, and encourage your virtual assistant to ask questions if anything is unclear. Set up regular check-ins to ensure that the work is progressing as expected.  We do all of this with you in your intake call and ongoing reviews.


Build Trust

Trust is critical when delegating tasks. When you delegate tasks to a virtual assistant, you are entrusting them with a part of your business. To build trust, start with small tasks and gradually increase the scope of work as you gain confidence in your virtual assistant’s abilities. Be supportive and offer constructive feedback, but also be open to receiving feedback from your virtual assistant.


Focus on the Big Picture

Delegating tasks can free up your time, allowing you to focus on the big picture of your business. When delegating tasks, keep your focus on the strategic goals of your business. Delegate tasks that are not part of your core competencies so that you can concentrate on your strengths. This will help you drive your business forward while your virtual assistant handles the day-to-day tasks.


Yes delegating tasks can be challenging, but it’s an essential skill for small business owners who want to grow their business. By starting small, identifying your needs, being clear in your communication, building trust, and focusing on the big picture, you can gain confidence in delegating and successfully hire a Virtual Assistant.

Remember, when you outsource it’s not a sign of weakness, but a sign of strategic thinking and leadership which shows you’re taking your business in the right direction.